Administrative Assistant


Thank you, miigwech for your interest! We really value our employees and we belive in building a strong community culture.

 

MINI TIPI is growing! We are currently seeking a passionate administrative assistant to work with a creative, dynamic team, and who has drive. 

 

The administrative support plays a crucial part in the success of our day-to-day operations. This person takes part in many aspects of the business from customer service, HR, accounting and most of all to support the co-owners in their daily tasks like translation of documents and follow up with projects. They are also the first point of contact from customers to retailers.

 

She oversees all questions, concerns or comments coming from our emails, phone calls or social media to the right department. They also provide great support to both co-owners in their administrative tasks and HR responsibilities. This includes setting up appointments, follow up with issues, review or translate documents and any other tasks required.

This person must have a great sense of initiative, resourcefulness, organisation, and a I will get it done type of attitude.

 

Assisting co-owners

  • Manage schedule and book appointments when required
  • Translate documents in both English and French
  • Fill out all paperwork related to grants, licences, or other government paperwork
  • Place order for office supplies or maintenance work
  • Help create newsletter, articles, internal communication, and others
  • Research and stay informed in business growth opportunities
  • Assist and offer support in various ongoing projects
  • Help in planning events (employee meetings, sample sales, customer in house meeting)

 

Customer service

  • Maintaining customer and retailers’ relationship
  • Redirect all concerns, questions or comments to the right departments when required
  • Respond to messages on social media and google reviews
  • Support the shipping coordinator with response to customer returns and exchanges

 

HR administration

  • Update job descriptions in case of changes
  • Post all new jobs on job sites
  • Pre-screen resumes according to job requirements
  • Make first contact with candidates to review their experience and book them for a first interview with the co-owners 
  • Prepare all paperwork such as letter of employment, onboarding material and employee manual for the first day of a new employee
  • Create employee file with all important information 
  • Keep track of all employee’s vacation and sick days
  • Maintain all HR document up to date (employee manual, health and safety requirements, job descriptions, procedures)
  • Become a resource for all HR inquiries. Be knowledgeable in the employment laws

 

Accounting

  • Manage bi-weekly payroll
  • Keep track of accounts payable
  • Follow up on outstanding payments
  • Conciliate month end reports

 

Any other tasks required or responsibilities to help the department reach their goals

 

MUST HAVES 

 

  • Qualification as an administrative assistant, secretary, or similar position
  • Excellent in communicating both in English and French (spoken and written)
  • Good knowledge of Google Suite (email, calendar, sheets, doc)
  • Familiar with Klavyio and Canva an asset
  • Excellent time management and organizational skills 
  • Attention to detail and problem-solving skills
  • Able to work in a dynamic environment
  • Familiar with HR process and accounting principles an asset 

Our Culture Includes

  • Competitive salary with yearly reviews
  • Monday to Friday between 35 to 40 hours a week
  • Office located in our warehouse in Aylmer
  • Bright, clean and fun work environment
  • Extra stats holiday paid (easter Monday)
  • Monthly team building activity-meetings
  • Discount 50% off products for all employee personal purchase
  • RVER in place
  • Locally owned and locally made
  • Involved in the community

 

To Apply

To learn more and apply please your resume to emploi@minitipi.ca .

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