Administrative Assistant

Thank you, miigwech for your interest! We really value our employees and we belive in building a strong community culture.

MINI TIPI is growing! We are currently seeking a passionate administrative assistant to work with a creative, dynamic team, and who has drive.

The administrative support plays a crucial part in the success of our day-to-day operations. This person takes part in many aspects of the business from customer service, HR, accounting and most of all to support the co-owners in their daily tasks like translation of documents and follow up with projects. They are also the first point of contact from customers to retailers.

She oversees all questions, concerns or comments coming from our emails, phone calls or social media to the right department. They also provide great support to both co-owners in their administrative tasks and HR responsibilities. This includes setting up appointments, follow up with issues, review or translate documents and any other tasks required.

This person must have a great sense of initiative, resourcefulness, organisation, and a I will get it done type of attitude.

Assisting co-owners

Manage schedule and book appointments when required
Translate documents in both English and French
Fill out all paperwork related to grants, licences, or other government paperwork
Place order for office supplies or maintenance work
Help create newsletter, articles, internal communication, and others
Research and stay informed in business growth opportunities
Assist and offer support in various ongoing projects
Help in planning events (employee meetings, sample sales, customer in house meeting)

Customer service

Maintaining customer and retailers’ relationship
Redirect all concerns, questions or comments to the right departments when required
Respond to messages on social media and google reviews
Support the shipping coordinator with response to customer returns and exchanges

HR administration

Update job descriptions in case of changes
Post all new jobs on job sites
Pre-screen resumes according to job requirements
Make first contact with candidates to review their experience and book them for a first interview with the co-owners
Prepare all paperwork such as letter of employment, onboarding material and employee manual for the first day of a new employee
Create employee file with all important information
Keep track of all employee’s vacation and sick days
Maintain all HR document up to date (employee manual, health and safety requirements, job descriptions, procedures)
Become a resource for all HR inquiries. Be knowledgeable in the employment laws

Accounting

Manage bi-weekly payroll
Keep track of accounts payable
Follow up on outstanding payments
Conciliate month end reports

Any other tasks required or responsibilities to help the department reach their goals

MUST HAVES

Qualification as an administrative assistant, secretary, or similar position
Excellent in communicating both in English and French (spoken and written)
Good knowledge of Google Suite (email, calendar, sheets, doc)
Familiar with Klavyio and Canva an asset
Excellent time management and organizational skills
Attention to detail and problem-solving skills
Able to work in a dynamic environment
Familiar with HR process and accounting principles an asset

Our Culture Includes

Competitive salary with yearly reviews
Monday to Friday between 35 to 40 hours a week
Office located in our warehouse in Aylmer
Bright, clean and fun work environment
Extra stats holiday paid (easter Monday)
Monthly team building activity-meetings
Discount 50% off products for all employee personal purchase
RVER in place
Locally owned and locally made
Involved in the community

To Apply

Please send us your resume at emploi@minitipi.ca with an introduction of yourself and the position you would like to apply for.

Thank you so much for your interest in our growing business,

Mel & Trish